Bhopal (Madhya Pradesh): The Mantralaya will start working in e-file mode (digitally) from first day of New Year. All departments will move file in digital format. Chief secretary Anurag Jain has made it clear that he will entertain only digital files from January 1.
The General Administration Department (GAD) is the pioneering department in this regard as it has already started working in digital format. Its officers have been doing work on digital files for the last few days.
Sources in GAD said that the digital work concept is the brainchild of CS. He wants that work should be done digitally, which will bring transparency into the government work and will also fix responsibility plus accountability.
To facilitate the functioning of Mantralaya in digitally manner, government had hired Newzen company which has done the work of scanning documents of files of all the departments. It started scanning documents three to four months back.
Now, respective departments will scan all the current files and upload them on the departmental portal. “Once the file is uploaded then no one can hide any information. Most importantly, no one can escape from owning responsibility,” said a GAD officer.
The digital working method of Mantralaya will save voluminous pages and indirectly result in saving hundreds and thousands of trees as pages are made from the pulp of trees.
However, files needed to start any government work will remain in existence.
The move to make Mantralay digital is not a spur-of-the-moment decision. Rather, detailed planning went into the decision. NIC has given training to officials of all government departments of Mantralaya on how to handle e-files. Officers till class three rank have been trained how to write a comment on the file and sign them digitally. “Training has been given to all those responsible for handling the file,” said sources in GAD. As the digital file movement could be traced by any officer of the concerned department, their clearance will need to be done in time- bound manner. This will accelerate the speed of government work.
